PRIVACY NOTICE FOR CALIFORNIA JOB APPLICANTS
Effective Date: May 28, 2024
Sayva Solutions (“Sayva,” “us,” “we,” or “our”) provides this California Job Applicant Privacy Notice (“Notice”) pursuant to the California Consumer Privacy Act (the “CCPA”) to explain our practices regarding Personal Information we collect through our job application process.
As used in this Notice, the term “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. Personal Information does not include information that is publicly available, de-identified, or aggregated.
Personal Information We Collect
Generally, we collect the following categories of Personal Information about job applicants. Note that the specific pieces of Personal Information we collect about you may not include all the examples listed below.
| Category of Personal Information | Purposes for Collection |
| Identifiers and personal records, including real name, alias, postal address, telephone number, unique personal identifier, online identifier, IP address, email address, signature, or other similar identifiers, education, employment, and employment history. This category includes information described in Cal. Civ. Code § 1798.80(e). Professional or employment-related information, including skills, qualifications, work experience, references, recommendations, languages spoken, and other information included in a resume, CV, application form, or cover letter; answers to behavioral or other screening questions in an application or interview; information contained in any personal webpages or documents you choose to share with us; information relating to professional licenses, training, disciplinary actions, and membership in professional organizations; background checks; work authorization information; information relating to membership in civic organizations; compensation preferences and requirements. Non-public education information, including grades, transcripts, records of attendance, disciplinary records, and other information relating to your secondary and post-secondary education. | To open and maintain your application records To assess your eligibility for employment To communicate with you To analyze trends, usage, and activity relating to our recruiting To meet legal, compliance, and recordkeeping requirements Quality assurance, auditing, security, fraud prevention, and debugging |
| Characteristics of protected classifications under California or federal law, including age, date of birth, race, ethnic origin, citizenship or immigration status, sex, gender, military or veteran status, medical condition, disability status, and marital status. The following are classified as Sensitive Personal Information under the CCPA: racial or ethnic origin, citizenship or immigration status, religious or philosophical beliefs, or sexual orientation. | Meeting legal, compliance, and recordkeeping requirements |
| Commercial information, including records of products or services purchased | For expense reimbursements (e.g., if you travel for an interview) |
| Internet or other electronic network activity information Geolocation data based on your IP address | To communicate with you To operate our websites, including tailoring our content and your online experience To improve our websites, set default options, and provide you with a better application experience Meeting legal, compliance, and recordkeeping requirements Quality assurance, auditing, security, fraud prevention, and debugging For marketing and advertising |
| Audiovisual information | To communicate with you Quality assurance, auditing, security, fraud prevention, and debugging |
| Inferences reflecting preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes | To assess your qualification for employment To analyze trends, usage, and activity relating to our recruiting and websites Quality assurance, auditing, security, fraud prevention, and debugging |
We may also collect, use, and disclose Personal Information as required by law, regulation, or court order; to respond to governmental and/or law enforcement requests; to identify, contact, or bring legal action against someone who may be causing injury to or interfering with our or others’ rights or property; to support any actual or threatened claim, defense, or declaration in a case or before any jurisdictional and/or administrative authority, arbitration, or mediation panel; or for other purposes described in any other privacy notice or with your consent. Additionally, we may use and disclose Personal Information to third parties in connection with a sale, assignment, merger, reorganization, or other corporate transaction relating to all or part of our business.
Sources of Personal Information
Generally, we collect the categories of Personal Information described above from the following categories of sources:
- Directly from you. For example, during the application process and throughout your interactions with us, including through forms and processes where you submit information to us
- From our service providers. For example, from human resources and information technology vendors, background check agencies, and other service providers
- Automatically. For example, when you use our websites.
- From other sources. For example, professional recruiters, your references, business colleagues who may refer you to us, from educational institutions, and other third parties that may provide information relevant to your application
Disclosures of Personal Information
We may disclose each of the categories of Personal Information we collect to our service providers and contractors for the following business purposes:
- Performing services (including processing, maintaining, or collecting Personal Information) on our behalf (e.g., providing communications, technical, analytical, web hosting, cloud hosting and application support, among other services)
- Ensuring security and integrity of Personal Information
- Debugging to identify and repair errors that impair existing intended functionality
- Providing advertising or marketing services on our behalf
- Undertaking internal research for technological development and demonstration
- Undertaking activities to verify or maintain the quality or safety of our services
- To comply with applicable laws and regulations
- For safety and security
- Detecting, protecting against, or addressing malicious, deceptive, fraudulent, or illegal activity
We disclose Sensitive Personal Information for more limited purposes, including: when necessary to provide our services; services performed on our behalf related to the operation of our business and/or the recruiting process; to comply with applicable laws and regulations; for safety and security; detecting, protecting against, or addressing malicious, deceptive, fraudulent, or illegal activity.
Sharing and Selling Personal Information
We may sell or share the following categories of Personal Information with third parties for the purposes of cross-context behavioral advertising:
- Identifiers
- Internet or other electronic network activity
- Geolocation data
We sell and/or share this Personal Information with third parties for advertising purposes. The third parties to whom this Personal Information was sold and/or shared are advertisers and analytics vendors. When we use the terms sell, sold, or sale, we mean for valuable consideration and not monetary value. We offer you the ability to opt out of sales and sharing of your Personal Information as set forth in the “Right to Opt-Out of Sales and Sharing of Personal Information” section below.
We do not have actual knowledge that we sell or share Personal Information of job applicants under sixteen (16) years old.
How Long We Keep Personal Information
We keep the categories of Personal Information described above for as long as necessary for the purposes described in this Notice or otherwise authorized by law. This generally means holding the information for as long as one of the following apply:
- Your Personal Information is reasonably necessary to manage our operations, to manage your relationship with us, or to satisfy another purpose for which we collected the information
- Your Personal Information is reasonably necessary to carry out a disclosed purpose that is reasonably compatible with the context in which the Personal Information was collected
- The Personal Information is reasonably required to protect or defend our rights or property (which will generally relate to applicable laws that limit actions in a particular case)
- We are otherwise required or permitted to keep Personal Information by applicable laws or regulations
Where information is used for more than one purpose, we will retain it until the purpose with the latest period expires.
Submitting Requests Relating to Your Personal Information
If you are a resident of California, you have the right to submit certain requests relating to your Personal Information as described below. To exercise any of these rights, please submit a request through our webform or call us at 1-800-548-3466. Please note that if you submit a request, you will be asked to provide 2-3 pieces of Personal Information that we will match against our records to verify your identity. You may designate an authorized agent to make a request on your behalf; however, you will still need to verify your identity directly with us before your request can be processed. An authorized agent may submit a request on your behalf using our webform or toll-free number.
Right to Know. California residents have the right to request more information regarding the following:
- The categories of Personal Information we have collected about you, including:
- The categories of sources from which the Personal Information was collected
- Our business or commercial purposes for collecting, selling, or sharing Personal Information
- The categories of recipients to which we disclose Personal Information
- The categories of Personal Information that we sold or disclosed for a business purpose, and for each category identified, the categories of recipients to which we disclosed that particular category of Personal Information
- The specific pieces of Personal Information we have collected about you
Right to Request Deletion of Personal Information. California residents have the right to request the deletion of Personal Information we collected from you, subject to certain exceptions. Where we use deidentification to satisfy a deletion request, we commit to maintaining and using the information in deidentified form and will not attempt to reidentify the information.
Right to Correct Inaccurate Personal Information. If you believe that Personal Information we maintain about you is inaccurate, you may submit a request for us to correct that information. Upon receipt of a verifiable request to correct inaccurate Personal Information, we will use commercially reasonable efforts to correct the information as you direct.
Right to Opt Out of Sales and Sharing of Personal Information. You have the right to opt out of the sale of your Personal Information, and to request that we do not share your Personal Information for cross-context behavioral advertising. To opt-out, please click here. If you choose to use the Global Privacy Control (“GPC”) browser signal, you will only be opted out of online sales or sharing of Personal Information and will need to turn it on for each browser you use. To submit a request to opt out of offline sales and sharing which would not otherwise be controlled by GPC, please use our webform.
Right to Limit Use and Disclosure of Sensitive Personal Information. We do not use or disclose Sensitive Personal Information for purposes to which the right to limit use and disclosure applies under the CCPA.
Right to Non-Discrimination for the Exercise of Your Privacy Rights. If you choose to exercise any of your privacy rights under the CCPA, you also have the right not to receive discriminatory treatment by us, including retaliation against you as an Applicant.
How to Contact Us
If you have any questions about how we handle your Personal Information, please contact us at info@sayvasolutions.com or 1-800-548-3466.